Fleet Solutions

Fleet Maintenance Management

Designed to streamline your operations, improve compliance, and reduce downtime. RoadBays delivers intelligent tools tailored to fleet managers.

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Fleet Overview
Live Status
Open Cases
14
Due PMs
6
Alerts
3
Unit
Status
Next
Unit 214
Pending
PM B
Unit 087
In Shop
Case
Unit 512
Ready
Core Capability

Case Management

Track, document, and resolve maintenance incidents from start to finish with real-time visibility. Assign roles, upload documentation, monitor job status, and ensure accountability every step of the way.

  • Automated status updates and notifications to all parties
  • Integrated communication thread between fleet, vendor, and driver
  • Complete case history, audit trail, and document uploads
  • AI fault code lookup linked directly to open cases
  • Mobile-friendly for managers and drivers on the go
Case Board
Notifications
Awaiting Approval
4
In Progress
7
Closed Today
2
Case
Priority
Owner
10422 – Air leak
High
Dispatch
10418 – ABS light
Med
Fleet
10405 – PM due
Low
Shop
Vendor Tools

Vendor Mapping & Preferred Networks

Find nearby service vendors, build your own preferred network, and dispatch jobs instantly. Search by location, capability, or trust score — all from the RoadBays map interface.

  • Map-based search with proximity filtering
  • Build preferred vendor lists and exclusive networks
  • Vendor profiles with ratings, notes, and history
  • One-click dispatch with automatic notifications
Vendor Map
Preferred
Nearby
23
Verified
11
On Call
5
Vendor
ETA
Type
FleetFix – Green Bay
28m
Mobile
Midwest Diesel Repair
42m
Shop
OnSite Fleet Care
55m
Towing
Fleet Tools

Inspections, PM Scheduling & Warranty

Purpose-built modules that keep your fleet compliant, on schedule, and protected.

Inspections

Digitize pre-trip, post-trip, and DOT inspections to stay compliant and prevent issues before they escalate.

  • Custom pass/fail checklist builder
  • Photo capture and tech sign-off on mobile
  • Auto-flag defects to open a case immediately

PM Scheduling

Trigger PMs by mileage, engine hours, or calendar date with automatic alerts to keep uptime high.

  • Mileage, hours, and interval-based triggers
  • Automatic alerts to drivers and managers
  • PM history tied directly to the asset record

Warranty Management

Track coverage by component, link claims to cases, and avoid paying for repairs that should be covered.

  • Coverage tracking by part, component, or vehicle
  • Claim linking to case records
  • Expiration alerts before coverage lapses
Billing

Invoicing & Billing Workbench

See estimates, approvals, work orders, and invoices in one continuous workflow. Fleet managers get a clean audit trail, faster approvals, and clear cost visibility across every job.

  • Approve estimates digitally — no email chains
  • Real-time job cost visibility during the repair
  • Exportable invoices and billing summaries
  • Stripe payments supported for faster collection
Billing Workbench
Approvals
Estimates
5
Work Orders
8
Invoices
11
Document
Status
Action
EST-2207
Awaiting
Approve
WO-8891
In Progress
View
INV-10422
Ready
Pay
Records

Service History

Every case, inspection, PM, and invoice becomes a searchable service record. Use it for warranty verification, recurring issues, trend analysis, and long-term fleet planning.

  • Search by unit, date range, vendor, or repair type
  • Export logs for audits, compliance, and reporting
  • Link history directly to assets and open cases
  • Track repeat repairs and cost trends over time
Service Log
Export
Job
Status
Date
DOT Inspection
Complete
Feb 12
PM B Service
Complete
Jan 28
Air Leak Repair
Warranty
Jan 03
All-in-One

Complete Vehicle & Fleet Management

RoadBays delivers powerful, easy-to-use tools that simplify fleet maintenance and optimize asset performance across the board.

  • Auto-import vehicle specs via VIN decoding
  • Group units by type, location, or custom criteria
  • Assign user-level permissions for better control
  • Link cases and inspections directly to assets
  • View complete maintenance history per asset
  • Real-time asset status overview and downtime tracking
  • Attach notes, documents, and assign drivers
  • Automatic alerts for inspections, PMs & renewals
  • Telematics integration: mileage, faults & GPS
  • Flexible custom data fields and workflows
  • Comprehensive reporting and export options
  • API access for integration with other platforms
Fleet Partners

What Our Fleet Partners Are Saying

"RoadBays helped us cut maintenance response times in half. The platform is intuitive and packed with features we actually use every day."

Alex M.
Midwest Freightlines

"We've finally got full visibility into our preventive maintenance schedules. No more surprises — just reliable uptime and fewer breakdowns."

Jamie L.
NorthPoint Logistics

"It's not just software — RoadBays is a fleet management partner. Their support team is outstanding and always available."

Chris D.
Twin State Hauling
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Ready to Transform Your Fleet Operations?

Join RoadBays and experience real results in compliance, uptime, and operational efficiency.

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